How to Recover Deleted Mail Items Exchange 2010 from Dumpster

“I’ve accidentally deleted few of my messages which I actually wanted to keep. To recover them, I tried but not able to perform the steps to recover deleted mail items Exchange 2010. I know that Microsoft Exchange deleted Items are moved to recoverable items folder or also called dumpster. Don’t know what I am missing to recover those removed emails!!!”

The capability of Exchange 2010 to recover deleted mail items from dumpster within the duration of the retention period, prevents emails and other items being permanently deleted. This is also called ‘Single Item Recovery’.

Solution

Once data moved to dumpster folder, emails remain there until deletion timestamp as per retention periods get over. In case, user forcefully purges mail items, still, the data is retainable.

How to Recover Deleted Items / Purged Emails from Exchange 2010?

The User can opt two methods to recover deleted mail items Exchange 2010.

1. Using 2 step Manual solution i.e. Search and Recover deleted emails.
2. Using Exchange Recovery

In this article, I will discuss both methods that user can utilize this to recover Microsoft Exchange 2010 accidentally or maliciously deleted mail items.

Two Step Manual Approach in Exchange 2010 for Recovering Emails

Remember to recover, Single Item Recovery option must be enabled within Exchange 2010 before the accidental purge.

Step1: Using Search-Mailbox search messages

Search-Mailbox cmdlet is used to search email items. Information needed to use it is Mailbox Name, Criteria to Search and Folder where the output will be placed. Let’s perform search operation:

1. 1. If one has all the above information, it’s time to execute the following command using Powershell::

      Search-Mailbox sec -SearchQuery “from: email sent by username’ AND type the word that message contains” -TargetMailbox “Discovery Search Mailbox” -TargetFolder “Replace This With Foldername” -LogLevel Full

      Next output will be generated with ResultItemsCount & ResultItemsSize.

   2. To Confirm Login OWA and next GOTO on Open Other Mailbox, Select Discovery Search Mailbox and click on Open.
   3. It will navigate to the folder within Discovery Search Mailbox where the user can verify that deleted item has been recovered. But still, it is not restored back to Exchange 2010. Follow Step2 below to restore.

Step 2: Begin Restore Phase

To start Search Mailbox Recovery phase by running Search-Mailbox cmdlet on Exchange 2010 RTM or later version. This will recover deleted mail items Exchange 2010 and restore it back to the user mailbox.

1. 1. Run the below Shell Command to restore deleted items back to the user mailbox

      Search-Mailbox “Discovery Search Mailbox” -SearchQuery “from:email sent by username’ AND type word that message contain” -TargetMailbox sec -TargetFolder “Recovered by Username” -LogLevel Full -DeleteContent

In the above 2nd Step Solution, first using copying the results to the Discovery Mailbox and next Step copying the results back to the user’s mailbox.

Exchange 2010 Recovering Deleted Emails using Exchange Recovery Tool

Exchange Deleted Email Recovery Software to restore deleted emails back to user mailbox items. Not only this, the program featured multiple other options like search users around multiple other subdomains. That helps to locate multiple deleted emails and recover deleted mail items to Exchange 2016 / 2013 / 2010 and below version. Now see how utility helps in recovering deleted emails.

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This utility provides an advance scan mode which recovers permanently deleted Exchange data items and mailboxes from loaded offline/dismunted Exchange database file. This option also recovers and repair corrupted Exchange database that is highly damaged and for minimal corruption, you can select the quick scan option.

If naive user doesn’t know how to backup Exchange mailbox to PST file, then they can use this utility which provides an interactive graphical interface which helps users to do the task in a simplified way. Apart from this, the software also exports the Exchange database mailboxes with all data items into Live Exchange Server, Office 365 and different file formats.

Along with the Exchange database file, the software allows you to selectively/multiple export public folder Exchange 2016, 2013, 2010 & older versions. It supports various EDB mailboxes such as: shared, disconnected, user, legacy, archive and data items: mails, contacts, notes, journals, tasks, calendars.

The tool convert EDB to PST, EML, HTML, MBOX, MSG, PDF file format. It provides categories filter option which allows users to export selective Exchange mailboxes items from multiple mailboxes. If you want to export Microsoft Exchange emails or any other data items that user can do it easily.

There are various other advance features that this utility provides such as: Date & time based filter, File Naming option, Split PST, etc.. Users can use this option and perform their task in a hassle freeway. The tool automatically generate an export report which stores the success and fail count of exported Exchange data.

Steps For Microsoft Exchange 2010 Recover Deleted Emails

Step 1: Install & Run Exchange Email Recovery on your system to get back deleted items in exchange 2010.

 

Step 2: Next, add dismounted/offline EDB file to the program by clicking on ‘Add File’ button to recover deleted.

Step 3: Use the Advance Scan option to corrupted EDB file > Next click on the Add button

Step 4: After the scan process completes successfully admin can preview recovered with other mailbox items > Click on Export selected button to export recovered deleted mail items and restore it back to Exchange 2010 environment.

Step 5: Select the radio button beside Live Exchange to restore and click on Advanced Settings.

Step 6: Now fill the login credential of the user account you need to export recovered deleted items > Select Exchange Server version and click on the Save button.

Step 7: Select the browse button to set the destination file path > Click on the Next button

Step 8: In the next window validate the settings and click on the Export button to complete the process of Exchange 2010 recovering deleted emails.

The recovery process is completed. Visit user mailbox to view recovered deleted Exchange 2010 Mail items.

Conclusion

Above we have come up with two solutions to recover deleted mail items Exchange 2010. Admin or User can opt both, but if want to recover permanently deleted mail items after retention period (deleted from a dumpster) then the first method fails to recover user mail items. In that case, Exchange Recovery Tool is the best option to restore deleted items back to Exchange 2010 user account.