Create Word Cloud from Emails – Visualizing Text Data

During the forensic analysis of emails, there comes a lot of emails for investigation purpose wherein these email messages consists of so much text data. Therefore, it becomes very difficult for digital forensic experts to analyze all the text data from a massive amount of emails.

Under such circumstances, make the best use of the word cloud feature that analyzes all the text data from the email message. Moreover, it creates a word cloud from emails, a visual representation of the words by size and colour. The frequency of words explains the importance of a word in the email message. Therefore, MailXaminer is the software that provides the feature of a word cloud and shows the most frequently used words. In this blog, we will discuss what the word cloud means and how to create word clouds from emails. Also, this blog will help to find the important words in an email message by performing word cloud analysis.

What Does the Word Cloud Mean?

Word cloud is also known as a text cloud or tag cloud. A word cloud is a collection of words that appears in different size and colour. The bigger word symbolizes that the particular word is been used multiple times within the email message.

Example:

As you can see from the above image, words like America, American, jobs, energy are bigger in size. It means that these words are frequently used in email message.

Word Cloud Visualization in MailXaminer

Using MailXaminer software, word cloud visualization shows the words with different colours by arranging the size of each word according to its frequency. Then, all the words are grouped together in a cluster or cloud of words. Moreover, the software also provides a list of words along with the frequency in a tabular format. With this, the investigating officer can seamlessly gain valuable insight that enables in finding of the evidence.

How Are Word Cloud Useful?

Following are some of the cases used to create a word cloud from emails for different purposes:

• To disclose the essential words: The brand name or the keywords float bigger and bold in the word cloud. So, it discloses the essential words.

• In companies to analyze customer feedback: There are many users who give their feedback on companies’ products, applications, etc. Thus, to analyze the overall feedback from the users, companies use the word cloud feature. Word cloud will show the most frequently used word by the users thereby helping companies to know the customer’s feedback easily.

• In forensic investigation: Instead of reading all the text from the email message to know the keyword. Word cloud will help to investigate officers to get the suspected keyword without wasting their valuable time by reading the entire email.

• In SEO: To know the frequency of the target keyword. By adding a blog to a cloud generator, we can know the frequency of the target keyword of the respective blog.

Create Word Cloud from Emails  – Best Word Cloud Generator

Now it is easy to generate a word cloud and analyze the text data from emails. In order to analyze the emails, the best Email Forensic Software MailXaminer comes into the picture. It is advanced software that provides a feature to perform word cloud analysis. It can generate a word cloud in a few seconds.  This email forensic software is also the best word cloud generator used by innumerable investigating officers and agencies for email investigation.

Step by Step Solution to Generate Word Cloud from Emails

In order to analyze the text data from the word cloud feature using MailXaminer software. Following are the simplified steps mentioned below:

Step 1: Run MailXaminer >> Create Case and Add Evidence file into the software panel. Then click on the View button to check all the emails, attachments, etc.

Step 2: Click on the Search section and enter the keyword to find all the related emails and files. Then, select the emails to generate the word cloud.

Step 3: Now, on the right-side, as shown in the below screenshot, click on the Analytics option. Under the Analytics option, you will find the Word Cloud feature.

Step 4: Click on the “Word Cloud” option to create word cloud from emails. Now, the software will display all the words in different sizes, colours, etc. according to the frequency of words from the email message.

Also Read: Webmail Forensics – Ultimate Solution for Cloud Based Emails Investigation

Conclusion

Many organizations deal with a massive amount of emails on a daily basis. Word cloud is an ideal way of visualizing the email’s text data and to gain essential information from the words that appear most in the email message. In this blog, we have learned about what does the word cloud means, how to create word cloud from emails, and are word clouds useful? Moreover, using MailXaminer software, which is the best word cloud generator, it helps the forensic experts to analyze the text data using a word cloud feature in an effortless way.