How to Export Exchange Calendar to PST: Manual and Professional Solution

Summary: From this article, users will learn how to export Exchange Calendar to PST by using a manual solution like Exchange PowerShell Command and automated approach i.e. automated tool.

The calendar in Exchange Server plays a vital role in an organization. Users / Employees use it to schedule their meetings for the upcoming days, events, tasks, and appointments. All the information stored in the calendar is sensitive. So, it is required to export Exchange calendar items to PST and then the user can re-import again in MS Outlook and it’s also used as a backup and storage purpose.

For exporting, users can use the manual approach both the manual & modern approach but after learning their pros & cons.

Approach #1 How to Export Exchange Calendar to PST Using Professional Solution

The modern utility enables users to export the Exchange EDB Mailbox data items such as calendars, emails, contacts, tasks, notes, and journals into PST and various file formats. The software support Exchange Database file (EDB) and Exchange Streaming Media File (STM).

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This utility provides a Quick and Advanced scan option that recovers EDB files from corruption. According to the level of corrupted .edb file, you can select the dual scan mode option. Also, the advance scan recovers permanently deleted Exchange mailboxes and items from loaded offline/dismounted Exchange database files.

The tool provides the Date Filter option which allows users to send data of a particular period of time. It is capable to export selective or entire Exchange mailboxes such as archive, shared, disconnected, legacy, user, and item to PST, EML, HTML, MSG, MBOX, PDF file formats.

 If you are learning how to export Microsoft Exchange emails, contacts, calendars, notes, tasks, & journals, category options help a lot in selective export. The users can split the Outlook Data File by using the Split PST File option.

Users can also export public folder to PST Exchange 2016 / 2013 / 2010 & below versions along with all items. The tool is compatible with all Outlook, Windows Operating System, and Exchange Server versions.

Key Features of Automated Software

1. Maintain actual folder hierarchy and data integrity
2. Users can preview EDB file, Mailbox & Data items before exporting
3. Convert EDB to PST, EML, HTML, PDF, MSG, MBOX file formats
4. The software load dismounted, damaged, offline Exchange Database File
5. Remove email encryption (SMIME/OpenPGP) from Exchange Mailboxes

Steps Wise Method of How to Export Exchange Calendar to PST

Step-1. Download the Software > Install > Run it.

Step-2. Click on Add file button > Load Exchange Database file > Click Add.

Step-3. Preview the Exchange Mailboxes and its data item > Click Export.

Note: If users want to individually send the Exchange Calendar. Then select calendars and click on the Export Select button.

Step-4. Select the Exchange Mailboxes > Click on PST > Click Advance Settings.

Step-5. In the category option > Select Calendar > Click Save.

Notes: Now tool will export only Exchange Calendar from all the Mailboxes that the user has selected.

Step-6. Click on Browse > Set the Destination Location > Click on Export.

Finally, now the exporting of the calendar is successful. Now, users can use the resultant file in the target folder.

Also Read: How to Export Archive Mailbox Exchange 2010?

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Working Steps to Export Calendar to PST from Exchange Server

Step-1. Download and Run the automated wizard. Enter the Exchange Credentials >> Select the Exchange Server version and Click on the checkbox i.e. Include sub-domain users >> Click on the Login button.

Step-2. Select the Exchange database Mailboxes from which you want to export Exchange calendar >> Click on the Next button.

Step-3. Then, Select the Exchange calendar  >> Select the given Checkbox and Click on the Browse button to set the Target file Path >> Click on the Export button.

Approach #2 Export Exchange Calendar to PST Using PowerShell Commands

Users can export all the Exchange calendar items into Outlook Data File by using the given command.

Prerequisites Of Exchange Management Shell

1. Users need to assign permission (Mailbox Import Export Role).
2. Create the Network Shared folder and assign full control to the Exchange Trusted Subsystem security group.

Note: Users will get the error while exporting if they don’t provide these permission.

Exchange PowerShell Command to Export Exchange Calendar to PST

New-MailboxExportRequest -Mailbox “name of mailbox” -FilePath \\SERVER02\PSTFile\def.pst -IncludeFolders “#Calendar”

This command helps the user to export only Exchange Calendar not the entire MS Exchange Mailbox.

Some users want to export calendars only for a specific period of time. So, below is the command given that helps the users

Export-Mailbox-Identity –StartDate “Insert start date” –EndDate “Enter last date” –IncludeFolders ‘\Calendar’ –FilePath \SERVER03\PSTFiles\ab.pst

Limitation of Manual Approach

1. In Exchange PowerShell, users face some errors like: “New MailboxExportReuest Access to Path is Denied” or “Bad items limit errors”
2. In the Exchange Admin Center, users cannot export only the calendar into Outlook Data File
3. Doesn’t work with unhealthy or corrupted Exchange database mailboxes and EDB file
4. Cannot export Offline/Dismounted Exchange mailboxes and items to PST file

Bringing It All Together

This write-up provides complete details to the users of how to export Exchange Calendar to PST file. Users will find difficulty while using the manual solution because users should be technically sound and requires in-depth knowledge to use the manual method.

To overcome this problem the Exchange and novice users prefer to use the professional solution mentioned here. Not only calendars but it can export PST from Exchange server. Hence, Technical and non-technical users can easily use advanced software without getting any problems.