Easiest Way to Export Emails and Contacts from Outlook to Text Format

Published By Raj Kumar

Approved By Aswin Vijayan

Published On November 15th, 2023

Reading Time 5 Minutes Reading

Category Contacts, Conversion, email, Outlook, PST

Are you looking for a complete solution to export emails and contacts from Outlook to Text file format? If so, don’t worry, here is the best way to save your Outlook emails into TXT format. In the following section, we provide two techniques for users who need to transfer Outlook emails into text file format.

When we talk about the TXT file, it is basically a computer file that stores the line of text in an electronic format without formatting. This means, it contains only text and no special formatting like bold, italic text, images, etc. Therefore, many Outlook users want to save their data as Text file format as there are many benefits of using plain text file.

Advantages of Having Emails in Text File Format

• Text files are free of formatting and unusual characters.
• No special application required to read the text file data. Thus, users can easily open the files in any word processing application such as WordPad, MS Word, Notepad, Notepad ++
• Users can easily share the TXT file on different platforms.
• TXT file is smaller in file size than PST emails.

Export Outlook Emails to Text Format for Free

MS Outlook provides an option to save emails in plain text file. You can follow the below listed steps to achieve this:

• Step-1. Open your Outlook application and select emails you want to export.
• Step-2. Now, go to the File menu and select Save as option.
• Step-3. Select Text Only in the Save as Type section.
• Step-4. Choose the location to save the text file.
• Step-5. Click Save button and it’s done.

Export Contacts from Outlook to Text File Format

The process to save contacts from Outlook as TXT file is similar as saving emails. Here are the steps to do this:

• Step-1. Launch Microsoft Outlook and select contacts which you want to export.
• Step-2. Click on the File tab and choose Save As option.
• Step-3. Select Text Only option in the Save as Type section.
• Step-4. Select location to save the exported text file.
• Step-5. Hit on Save button to export contacts from Outlook to Text file.

Drawbacks of Manual Approach

• The above method is perfect for individual emails and contacts, but when it comes to bulk conversion, users have save each and every email and contact individually.
• There is a risk of data loss and information mismatch during the manual process.
• The manual approach is time consuming and tedious.

To overcome all these limitations, you can use the alternate method which is a professional tool. In the following section, you can know the steps to complete this task.

Alternate Solution to Export Outlook Emails to TXT Format

Use PST File Converter Tool  to convert Outlook emails to text file format. This software makes it easy and quick for the users to transfer data from Outlook PST to TXT file format. It supports to export multiple emails from Outlook to TXT file format at the same time. The tool works with all versions of MS Outlook and Windows OS. It supports Outlook 2021, 2019, 2016, 2013, 2010, 2007, etc. and Windows 11, 10, 8.1, 8, 7, and other versions.

Steps to Export Outlook Emails to Text File are As Follows

Windows OS user can follow the below listed instructions and easily convert Outlook emails to text file format.

Step-1. Launch Outlook Emails to TXT converter software and add PST file into software panel.

Step-2. Preview all emails in software panel and you can choose the required emails and easily export into TXT format. After that hit Export button as highlighted.

Step-3. Select radio button with TXT file format from the multiple saving options.

Step-4. Choose path to save Output file after exporting Outlook emails into TXT file format.

Step-5. After applying all required settings. Click on the Export button to save emails in TXT files.

Steps to Export Contacts from Outlook to Text Format

• Step-1. Launch software and add PST contacts in the software panel.
• Step 2. Preview emails and Select TXT format from the Export options.
• Step 3. Select location to save the resultant Text files.
• Step 4. Hit on Export to start the process.

Done! This is how you can easily export emails and contacts from Outlook to Text file format without any limitation. This software makes it easy for the users to transfer Outlook data without installing Outlook application. Moreover, it supports all types of PST files including ANSI, UNICODE, and Password-Protected.

Final Words

TXT is a standard file format for storing data without any formatting. It can be easily open and share without any size limitations. Therefore, many users want to save their Outlook data items in Text file format. In this blog, we have discussed the manual and alternate approaches to export emails and contacts from Outlook to Text file format. The manual method allows you to save only one email and contact in Text file at a time. To overcome thus limitations, we recommended to use the PST converter tool that enables you to export unlimited data with 100% accuracy.