How to Export Outlook Notes to Text files? – Know the Quick Steps
If you are an Outlook user and want to export Outlook notes to Text files to open in notepad? Then this blog will help you out for the same. Here we will discuss the two techniques that you can use to convert notes to text files in Outlook.
Before proceeding to the solution, first take a quick look on the overview of Outlook and Text files.
Outlook is the popular desktop-based email client which is used by many organization and home users. It supports to export email, calendars, contacts, notes, tasks, and journals to PST file format. PST file is known as main Outlook data file which is easily import in Outlook.
The TXT file is basically a computer file that stores the line of text in an electronic format made up of unformatted ASCII text. Generally, these text files store information that does not require formatting. This means that it contains only text and no special formatting like bold, italic text, hyperlink, etc.
Reasons to Convert Notes to Text Files in Outlook
Let us know the possible reasons when users need to export Outlook notes to Text files:
- Users can save the raw data where the text files free of formatting and unusual characters.
- No special applications are required to read the text files. Thus, users can easily open the files in any word processing application such as WordPad, MS Word, Notepad, Notepad ++, etc.
- Since it has the support to open PST files in word processing applications, users can easily share the TXT file on different platforms.
- Plain text files are smaller in file size than Outlook PST emails, so there is no risk of data corruption due to oversize.
Manual Approach to Export Outlook Notes to Text Files
Follow the below steps to manually convert notes in text files in Outlook:
Step 1. Switch to Notes View and select the note you want to save as a text file.
Step 2. Next, Click File> Save As.
Step 3. Now do the following:
- Specify a folder in which to save the text file.
- Enter a name for the text file in the File name field.
- Click the Save as type field and select Text Only from the drop-down list.
- In the last, click on the Save button.
Now, the selected note is immediately converted to a text file.
Do You Know Manual Solution Has Limitations?
The above discussed manual method has some limitations such as:
- You must complete all the steps for each individual note. This means that you are not converting a large part of the Outlook notes to text files at the same time.
- Outlook installation is required on the system to perform this task.
- Very time consuming method when you have multiple notes in Outlook.
- Likelihood of data loss if you do not carefully or properly follow all steps.
Trouble-Free Solution to Export Outlook Notes to Text Files
If you want to convert notes to Text files in Outlook in a simple way, you must need to download Outlook PST file converter tool. This is a professional utility which allows you to convert multiple notes in Text files at the same time. It supports all Outlook versions for conversion such as Outlook 2019, 2016, 2013, 2010, etc. The software supports to convert both ANSI and UNICODE type files for PST to TXT file conversion.
Steps to Convert PST to Text file format are as follows;
Step 1. Download and Install PST conversion tool.
Step 2. Add PST file having notes.
Step 3. Choose TXT format from Export options.
Step 4. Select folder to save Text files and click Export.
Done! The process will start automatically, once it is done check the output from the selected location.
The Final Words
It is a good choice to export Outlook Notes to text files for easy access and avoid data corruption issues. Hence, we have discussed the manual and automated approach to convert notes to text files in Outlook. The manual method has some limitations. So it is advisable to use a safe and professional tool for quick conversion. You can also download the tool for free to check its efficiency.