How To Extract Text From PDF To Word?
PDFs are the best document format with features like tight security (open and restricted password) and easy splitting (dividing a large PDF into smaller files). If you are a PDF file user, you must seek ways to extract text to MS Word. Don’t worry anymore, as your search ends at this blog! We will discuss how to extract text from PDF to Word, so don’t forget to read this blog till the end and know them!
Also Read: How to lock a PDF File?
Why Export Text From PDF To Word?
There are many reasons for extracting all the PDF file text to Word, and we will discuss some of them in the following points:
- Easy Text Editing – The primary factor for exporting all the text from a PDF is users can easily edit the textual content without requesting the Permission Password from another user. A PDF file locked with this password doesn’t get edited unless the person who has applied the password shares it with others. You can modify the text, add images or tables to the document, and adjust the font and size of the text in Word – another way to export text from PDF to Word.
- Smooth Content Collaboration – Another reason to extract text from PDF to Word is real-time easy content collaboration. Microsoft Word has many features for effortless co-authoring, while PDF files don’t have this facility. Extracting the PDF text to Word makes people work unitedly on an official document. Features like follow-ups and document task assignments make MS Word the best platform for editing PDF text.
- Effortless Text Access – The third reason for exporting PDF text to Word is uncomplicated text access and editing when your computer doesn’t have a PDF reader installed. Adobe’s website and other online PDF readers have the feature to convert a PDF file to a Word document in just a few seconds, enabling you to export text from PDF to Word without issues.
These reasons highlight how crucial extracting text from a PDF file to Word is. We will discuss the solutions to extract text from PDF to Word, so keep reading the blog!
Notable Solutions For Extracting Text From PDF To Word
We have discussed the reasons for exporting or extracting text from a PDF file to a Word document, and this section explores the solutions for quick extraction of PDF text to Word, starting with the manual method and exploring the automated one later.
Manual Method For Extraction Process
We will discuss three manual solutions to help you easily extract or export PDF text to Word. These methods are perfect for the export process.
Solution 1: Google Drive
Using Google Drive to export text from PDF to Word is the first solution for manually exporting or extracting text to a Word document. The following points describe the steps to extract text from PDF to Word using Google Drive:
- Login to your Google Account on your computer’s browser and open the Drive website.
- Click the New box on the top left side and select File Upload.
- Choose the PDF file you want to extract the text to MS Word.
- Open the PDF file and click Open with Google Docs.
- Go to File in the document and select Microsoft Word (.docx) as the export option.
- Open the downloaded file to edit as per your preferences.
Solution 2: Adobe Website
Another way to manually export text from PDF to Word is by using Adobe’s website to create a Word document. Here are the steps for the direct export using the Adobe website:
1. Search Convert PDF to Word on your computer’s browser.
2. Open the link for Adobe’s website having the words Convert PDF to Word online for free.
3. Click Select a File, add the PDF file and click Open to add the file.
4. Click Download and download the newly converted Word file.
Solution 3: Manual Text Export to Word
The third way to manually extract text from PDF to Word involves copying the text from the file and pasting it into a new Word document. Here are the steps for this simple text-copying process:
- Open the PDF document on your computer on the Adobe Reader app.
- Select the text using the Control + A key combination and copy the text using the Control + C key combination, or use the right-click menu and select Copy.
- Open a new Word document and paste the copied text using the Control + V key combination to export text from PDF to Word. You can now edit and structure the document according to your needs.
All these methods to manually extract text from PDF to Word are highly usable, but they have some drawbacks that restrict their large-scale usage. They are:
- The PDF file’s formatting gets altered due to the file conversion process, meaning that headers, footers, and paragraph structure get jumbled up.
- Every method described takes a lot of time to export the textual data to Word due to the varying sizes.
These drawbacks restrict the usage of manual solutions to export text from PDF to Word. We will now discuss the automated solution for exporting the PDF file text, so don’t miss the upcoming section for the perfect answer!
Automated Method
The manual solutions can’t export text to Word due to drawbacks. Therefore, automated software becomes the perfect answer to extract text from PDF to Word. The tool we discuss here has many strengths, including bulk data extraction. This software is PDF Extractor Wizard.
Notable Qualities
- Multiple PDF Element Extraction – The software extracts various file elements into Word, JPG, TXT and other formats.
- Extract Data From Protected PDFs – The tool has another feature that lets users export data from protected PDF files. Users have to just enter the password of the PDF file and export data without worries.
- Text Intactness – The software maintains the structure of your PDF file’s text, meaning the text formatting and paragraphs stay intact while being extracted to a TXT (compatible with Notepad) file.
- Single Folder Option – Another benefit of the tool is it can save all the PDF file data in a single folder instead of creating individual folders for attachments, bookmarks, hyperlinks, text and other data. The Create Single Folder facility helps users extract all data into a single folder.
Extract Text From PDF To Word – Software Guide
The following points mention the steps to use the tool and export text from PDF to Word:
1. Launch the software on your computer after downloading it.
2. Click the Add File(s) or Add Folder button to add the PDF file(s) you wish to extract text data. You can use the Remove or Remove All button to remove wrongly added PDF file(s).
3. Click the Change button and select your desired location for the exported PDF data items. Check the Create Single Folder Only box to export all data in a single folder.
4. Click Next and select Text under the Extract window since we will extract PDF text into Word.
5. Check the Extract Text box and select the Maintain Formatting (keep the file formatting the same as the PDF file) and Maintain Page Number (keep the PDF file page number at the top or bottom) boxes to uphold the formatting of the PDF file into the exporting file(s).
6. Select the desired pages for extraction from the Apply Page Settings dropdown menu. The tool has the following page extraction options – All Pages, Odd Pages, Even Pages, Page Ranges and Page Numbers.
7. Click the Extract button and export the PDF text to the TXT file. (The tool has TXT as the only Text extraction format.)
8. The software displays the extraction process, and you can stop it midway using the Stop button.
9. Open the destination folder, select the extracted text data and paste it on a new Word document.
Conclusion
The rise of PDFs as the go-to document-sharing format is due to features like tight security and easy file merger. This blog explored the reasons and solutions to export text from PDF to Word. The reasons range from easy text edits to effortless collaboration, and the reasons described in this blog are perfect to extract text from PDF to Word.
The manual solutions look best for a seamless PDF text extraction, but the drawbacks limit their usage. The automated software discussed here is the perfect answer for exporting all the text to a Word document. Since the tool exports the PDF text data to a TXT (Notepad) file only, you can easily copy the data from the TXT file and paste and edit it on a Word file per your needs.