Import Outlook Emails to Office 365 Mailbox Using Three Easy Ways

Published By Ashwani Tiwari

Approved By Aswin Vijayan

Published On September 20th, 2023

Reading Time 5 Minutes Reading

Category Office 365

Solution: Most Outlook users face a similar problem while migrating Outlook mailboxes into Office 365 webmail. The methods explained in the article will apply only if the Outlook file is in PST format. Using this you can easily import Outlook data files to Office 365 account.

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5 Quick & Simple Steps to Import Outlook Emails to Office 365

• Step 1. Download, Install & Run Software on PC.
• Step 2. Pick Outlook & Office 365 Platforms.
• Step 3. Check Required Workload & Apply Filter.
• Step 4. Validate Source & Destination Credentials.
• Step 5. Choose Users & Click on Start Import.

How to Migrate Outlook Data File to Office 365?

There are three different ways to import Outlook emails into the O365 mailbox:

1. Manually Migrate using Network Upload
2. Drive Shipping method
3. Quick & Reliable Automated Tool

Method 1. Import Outlook Emails to Office 365 via Network Upload

• Step 1. Download and install the Azure AzCopy after Copying the SAS URL.
• Step 2. After Installing AzCopy Tool, you can upload your PST data files to Office 365.
• Step 3. Prepare the PST Import Mapping file in CSV.
• Step 4. Submit the mapped file that is used to create a PST Import job.
• Step 5. Filter the PST data that will be imported.
• Step 6. Start the PST Import Job.

Related: How to Back up your Office 365 Email Database to Your Local Computer

Method 2. Migrate Outlook Data File to Office 365 via Drive Shipping

• Step 1. Download the secure storage key and PST Import tool.
• Step 2. Copy the PST files to the hard drive.
• Step 3. Create the PST Import mapping file.
• Step 4. Create a PST Import job in Office 365.
• Step 5. Ship the hard drive to Microsoft.
• Step 6. Filter data and start the PST Import job.

Method 3. Import Outlook Emails to Office 365 Using Automated Solution

Step 1. First, Download and Launch Import PST to Office 365 Tool. 

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Step 2. Begin by selecting Outlook as your source platform and Office 365 as your destination platform.

Step 3. On the same screen, in the Workload Selection section, choose the categories you want to import into Office 365.

Step 4. Utilize the Date-Range Filter option to import mailbox data selectively based on specific dates. Then, proceed by clicking “Next.”

Step 5. You will now be directed to the Source screen. Here, specify the folder path where the Outlook PST files are located. Organize the PST files in folders named after the respective target O365 email IDs. For example:

Create a folder in the root drive, such as E:/PST/user1@domainName.com/ (place all user1’s PST files here)

• E:/PST/user2@domainName.com/ (place all user2’s PST files here)
• E:/PST/user3@domainName.com/ (place all user3’s PST files here)

And so forth…

After organizing, select the folder “E:/PST/” in our tool as the Import Folder Path.

Step 6. Click on “Validate” to ensure that the necessary permissions have been granted to the files. After successful validation, permissions will be granted to the source platform. Proceed by clicking “Next.”

Step 7. Enter the Office 365 admin email account and the application ID for the destination. Click “Validate” to confirm the credentials. Once validated, permissions will be granted to the admin account. Click “Next.”

Step 8. On the Users screen, you have multiple options for adding users from the source account that need processing:

• Fetch Users – Automatically fetches users from the Source.
• Import Users – Imports users through CSV.
• Download Template – Downloads a template for creating a CSV file.

Select the method that suits your needs.

Step 9. The list of source users is displayed on the screen. You can search for a specific mailbox and select that user for data import. Use the “Show Selected” toggle bar to display only the selected users, making selective data import easier.

Step 10. Now, add destination user accounts. You have two options for this:

• User List Template: Provides a sample CSV file for manually adding source users.
• Import Users: Imports users through CSV.

Step 11. Click “Validate” to authorize the selected user source and destination accounts. Once users are validated, click the “OK” button.

Step 12. Users can prioritize the import task. Select accounts based on priority as shown in the image.

Step 13. Finally, click the “Start Import” button to import Outlook emails to Office 365.

Summary

The blog discusses how to import Outlook emails to Office 365 with both manual and alternate options. There are 3 methods to migrate Outlook emails. It totally depends on you whether you choose a manual or automated solution.

Frequently Asked Questions