How to Import Contacts from Excel to WhatsApp? Free Guide

Searching for a solution to import contacts from Excel to WhatsApp? Then, this article will become helpful for you. In this technical guide, we are trying to provide you with the best solution for how to add phone numbers from Excel to WhatsApp. So, read this article till the end for a hassle-free reliable solution.

In today’s world, the smartphone is the best platform to stay in touch with people. WhatsApp Messenger is a free application for all smartphones. It allows users to send messages, images, make voice or video calls, share locations, documents, and contacts.

WhatsApp is a basic need of users for personal and business use. In this blog, we will provide quick tips and tricks to transfer Excel contacts to WhatsApp. Read on and get the best answer on how to import Excel contacts to a WhatsApp group.

Let’s Take a Closer Look Using the User Query

Question 1: How do I create a Whatsapp group from an Excel list on my desktop, as the XLS file format stores data in tabular format and the contact list stores in vCard file format? I am using the Windows 11 version.

Question 2: I have some contacts in an Excel sheet that I want to add contacts from Excel to WhatsApp. But I can’t do this. Can someone recommend the best technique? Thanks in advance.

Why Need to Import Contacts from Excel to WhatsApp?

As we know, as a global application, WhatsApp is available not only for smartphones but also for Android, IOS, Windows, and Symbian. You can use it to send documents, pictures, videos and more easily. So Excel users can easily transfer their contacts into a VCF file and use the file on WhatsApp.

There are many reasons for importing contacts from Excel to WhatsApp. Some of them are-

• The most annoying thing for all of us is ads while using something online. But on WhatsApp, you don’t have such problems. It has no ads. Therefore, it is used by multiple users.
• Unlike Excel data Sheets, here you can simply send your location to get in touch with your friends, and family.
• Moreover, it also offers the ability to send and receive voice calls, video calls and more.
• Also with this application, you can know the contact number in Excel and know if someone is using WhatsApp.
• Besides these, there are other reasons. But now let’s discuss the solutions to transfer contacts from Excel to WhatsApp.

Automatic Solution to Import Multiple Excel Files to WhatsApp

Unfortunately, there is no way to resolve the user query for how to add bulk contacts in the WhatsApp group from Excel manually. So to achieve this task. First, you need to convert your multiple contact list in Excel to vCard format using Excel to vCard Converter Tool. Once this is done, import the resulting file into your WhatsApp application. With this tool, you can easily access your WhatsApp desktop or Excel contacts on your smartphone.

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Complete Steps to Import Contacts from Excel to WhatsApp

This method is divided into two steps to resolve user queries about how to save contacts from Excel to WhatsApp: 

• Export Excel File to VCF Format
• Transfer vCard Contacts to WhatsApp PC

#Steps to Convert Excel Contacts to vCard File

In the following section, you will first learn how to convert Excel XLS XLSX to vCard VCF and then import the vCard file into WhatsApp. So let’s continue with the process. We offer a free demo edition for you to try. So download and use the below software.

• First, Download and install it on your machine. Next, Browse to load Excel Data files.

• Preview all Excel contact details and press Next.

• Map Excel fields with vCard fields and click Next.

• Select the vCard version 2.1, 3.0, or 4.0 as per your needs.

• Browse the path to save the vCard file and click the Convert button.

• Done! Your Excel contacts will be converted into vCard file format within a few moments. Now move to the transfer Excel contact list to the WhatsApp process.

Steps to Import vCard Contacts to WhatsApp

After converting Excel contacts to vCard VCF file format, you need to import the vCard file into your phone by following the below steps:

• Open your Phone Contacts.
• Select “Import Contacts” to import Excel contacts to WhatsApp.

• Choose the location where you want to save the imported contacts.

• Select the VCF file and click OK.

• After processing, all the Excel sheet contacts are listed in your phone contact lists.

This is how you add contacts from Excel to WhatsApp.

Prominent Features of the Software 

There are multiple features in this conversion tool to make this task more easy for the user and some of those are:

• Technical expertise is not required as the software has a user-friendly interface.
• Convert Excel contacts to vCard VCF file format with all saved details.
• Mapping option to map Excel fields with vCard fields easily.
• Option to create a single .vcf file for each contact or single vcf for all contacts.
• Import Contacts from Excel to WhatsApp, iPhone, iCloud, Outlook, and Thunderbird via vCard.
• Facility to convert multiple contacts from Excel to VCF in bulk without loss of data.
• Supports vCard versions 2.1, 3.0 and 4.0 and installs on Windows 11, 10, 8.1, 8, etc.
• Supports converting Excel XLS or XLSX files to vCard VCF file format.

Free Solution to Import Contacts to WhatsApp from Excel

1. Open XLSX or XLS file by using the MS Excel program
2. Select files to save as an option.
3. Choose the CSV option from the drop-down choices
4. Navigate the location to keep the CSV file and press the save button
5. Now view your Excel contact converted to CSV contacts.
6. Sign in to your Gmail account and select the contacts option.
7. Select the import option as shown in the figure below
8. Now choose the file button to continue
9. Navigate the recently exported CSV file and press the open button
10. Click the import button
11. See transfering contacts procedure is running please wait.
12. All done, your contacts are transferred to Gmail contacts
13. Now choose the export button from Gmail contacts
14. Choose vCard as a saving option and press export.
15. After that, the procedure to convert Gmail contacts to vCard is running.
16. Finally, contacts are exported in vCard format

Steps to Import VCF Files into Whatsapp Application on Mobile

1. Firstly, open your phone contacts.
2. Select Import contacts to transfer Excel contacts to WhatsApp.
3. Browse the destination where users want to save the imported contacts.
4. Opt for the VCF file and hit OK.
5. Then, all the Excel sheet contacts get listed in their phone contact lists.
6. It is how users can simply access or open VCF files in WhatsApp.

Final Words

WhatsApp is useful for sending/receiving text messages, images, documents and making calls. In the present time, WhatsApp is already installed on all smartphones. Users can easily use WhatsApp via WhatsApp web on their PC. Now users want to import Excel contacts to WhatsApp and we have provided the best solution for this. WhatsApp does not support the .xls or .xlsx file format, it only supports .vcf file format for importing contacts. Therefore, to resolve user queries about how to transfer contacts from Excel to WhatsApp web firstly we have to convert Excel contacts to vCard and then how to add bulk contacts in WhatsApp from Excel using the vCard file. Try out the above steps and transfer the Excel contact list to WhatsApp with a few simple clicks.

FAQ’s

Q.1. Are there any limitations on the number of contacts I can import at once?

Ans. WhatsApp generally allows you to import a significant number of contacts at once. However, if you experience issues, consider breaking down the import into smaller batches or use the abovementioned tool to easily convert multiple Excel files to Whatsapp-supported file format.

Q.2. Can I add contacts from Excel to WhatsApp on both Android and iPhone?

Ans. Yes, the process of how to import contacts from WhatsApp to Excel is similar on both Android and iPhone. However, the exact steps might vary slightly between the two platforms.

Q.3. Can I import contacts with additional details like email and profile pictures into WhatsApp?

Ans. WhatsApp allows you to import contacts with basic information. However, for additional details like email addresses and profile pictures, you might need to manually update each contact within the WhatsApp app after the initial import.