How to Split PST File by Date? Best Guide

In today’s world, MS Outlook is one of the most popular email clients which stores the data in PST file format. A portable storage table file is widely known as a PST file. It has a file size file limitation, which varies for different versions of Outlook. From the latest updates, In Outlook 2021, 2016, 2019, and 2013 the PST file can save data up to 50 GB of data. And MS Outlook saves all the data like emails, contacts, journals, notes, and many other things in the PST file extension. So, that’s why many of us are trying to split PST file by date. In this write-up, we will be discussing the multiple techniques to Split Outlook PST files by date.

Let’s discuss the need to break Outlook data file by date in the next segment.

Why Do Users Need to Break PST Files?

We are going to discuss some major reasons to split Outlook PST files:-

• If the PST document becomes large, then the performance of the MS Outlook application slows down.
• With less storage space user can’t save the files in the existing folder.
• Data corruption issues also take place if the PST document exceeds its limit.
• Sometimes users can’t access the MS Outlook data, which can lead to data loss.

Manual Trick to Split PST File By Date 

Now, we will be discussing the “Archive” manual method:-

• Install, run and open the MS Outlook application.
• Now, select and open the PST file which you want to move.
• Hit the “File” button, Choose the “Cleanup Tools Box” and click on the “Archive” button.
• An archive dialogue box will pop up.
• Now, click on the “Archive the folder & subfolders” button.
• Choose any specific folder which you want to move.
• Hit the “Archive items older than” button to select items from a specific duration.
• At last, to save the files, search for any location. And click on the “OK” button.
• Finally, your Outlook inbox is split into two files by date.

Limitations of Manual Method

Users can use the above-discussed manual approach to divide Outlook data by date. But, the manual procedure has some limitations, which are discussed below:-

• The manual procedure is lengthy, tricky, and time-consuming as well
• This method doesn’t provide any data integrity and security
• Technical skills are a must to use this method
• Data loss errors also occur in between the procedure

Automatic Solution to Split PST File into Smaller Parts

The Best Split PST Software is efficient and virus-free and splits large or extra large Outlook PST files based on size, date, email ID, and folders without any modification and with the hierarchical structure of the original PST file. The application is so easy to use that even people with no technical background can use it to split PST files.

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This software is the perfect tool to split Outlook PST file into smaller parts without losing any information. No data is changed at any separate stage of PST processing. The data in the newly created PST file will be the same as in the original file. Your PST data will not be corrupted when dividing large PST files into 2GB, 5GB, 10 GB, and 20GB.

Complete Guide to Split PST File by Date without Outlook

• Firstly, Install and run the software.

• Tap on the “Add Files, Add Folder or Search Files” buttons to add the oversized PST file.

• Hit the “Add File” option to split the PST file and then click the “Open” option.

• Attach any folder by clicking on the “Add Folder” button.

• Click on the “Search Files” option to find the location of the “PST” files.

• Hit the “Remove Or Remove All” to delete the files from the software panel.

• Click on the “Browse” option to select the location to save the files and click on the “Next” button.

• Now, click on this “Split by Date” button under the split option segment.

• After that, select any specific date on which you want to split data.

• Users can hit the “Select Date Range” option to split data of any specified date range. And Choose any specific date from the calendar.

• Use the remove button to delete the wrong date range and hit the “Next” button.
• You can see the splitting information under the summary section.

Advanced Features Offered by Software

We will be discussing the different features offered by the software:-

• It Allows users to split PST documents in any specific drive.
• Users can split PST files by different filters such as category, date, folder, email-id, etc.
• Allows to split the archive and active PST documents.
• Users can add PST files and folders in bulk.
• Allows to reduce Outlook PST file of size 1 MB to 1 TB.
• Works with all Windows and MS Outlook versions.

Final Thoughts

In the above blog, we have discussed the best techniques to split PST file by date. Users can check out the professional as well as a manual method to split PST by date. But the manual technique has some limitations so that’s why we have discussed the professional tool as well.